VOLUNTEER OPPORTUNITIES

Active volunteers may attend concerts free.

We currently have a need for volunteers for the following tasks:

SNACK DONATIONS
- provide home cooked pastry snacks/cakes
WEB MASTER
DOOR GREETER
POSTER/FLYER DELIVERY Peyton/Falcon
VOLUNTEER COORDINATOR
STAGE LIGHTING DIRECTOR
ONLINE EVENT CALENDAR COORDINATOR
MEMBERSHIP CLERK

see below for details on these positions
_____________________________________________________________

SNACK DONATIONS:
We always appreciate donations of cakes, cookies and other pastries.
Examples:
1 or 2 sheet cakes (same or different flavors)
up to 2 doz cookies
1 doz other type pastries
Your donations of pastries and cakes are sold at our snack bar and help us pay our rent for use of the building for our jams and concerts.

back to top
_____________________________________________________________

WEB MASTER
(this position is currently maintained temporarily and needs to be filled)

Responsible for website

Note: The website is currently established using SiteSpinner Pro software. Although this software is stable and quite powerful, it is no longer well supported and the copy is owned by the current web master.  Because the coding of pages is not directly compatible with other web design software, we anticipate that the appointee in his/her position as webmaster will need to obtain or use different software. This also means all pages will have to be reconstructed. The web master may use his/her talents to redesign the look and feel of the website. The old version of our website can remain online and updated while the rebuild on new software is being completed. This will allow finishing the new version without time constraints.

Use web design software to update the website with copy and photos.
Coordinate with website writers:
        a. Assure writers submit and meet deadline for monthly updates.  Update should occur no later than the Monday following a concert. Ideally pages are prepared in advance and activated after a concert.
        b. Writers will provide promotional photos and copy/performer profiles for each act to appear at the next concert.
        c. Work with other volunteers as needed (such as Jam leader to update the jam page) to add or revise pages pertaining to their assignment.

Responsible for maintaining domain registation, host server accounts, and managing email accounts. Obtain payment for these services from the president (currently Scott Lawrence.)

Managing email accounts involves adding or removing email accounts, adjusting settings such as spam filters, automatic forwarding and resetting passwords.

Support use of the internet for proposed features managed by other BGAS volunteers (eg: online membership collections, online donations, online newsletters, etc.)

For more information or to volunteer contact Ron Lee at 719-359-7483 or ron.lee@buffalograssacoustic.org.

back to top
_____________________________________________________________
 
GREETER
(this position is currently vacant and needs to be filled)
Arrives no later than 6:30 pm concert nights.

The Greeter is our good will ambassador. You are charged with giving first impressions and making everyone feel welcome. You are the go to person for our guests who have questions or needs.

The greeter positions him/herself in the foyer and greets guests as they arrive and hands them the night's program (if available), and do what you can to make them feel at home.

The greeter advises guests where they can purchase their ticket, explain the door prize drawing process and importance of holding on to their ticket stub for the drawing and, if interested, will explain about membership in the society. The greeter will also assist guests obtain memberships by providing the membership form, collecting payment and issuing membership cards. The greeter will assure membership forms are turned in to the membership clerk.

The greeter will offer to assist handicapped guests get seated. People in wheelchairs may be positioned in any open area (except the hallway) including in front of first row, or at a side of the main aisle (if there is more than one person in wheelchairs in the main aisle, they must all be on the same side of the aisle.) Wheelchairs are not permitted in the side aisles.

contact Ron Lee 719-359=7483 ron.lee@buffalograssacoustic.org for info

back to top
_____________________________________________________________

POSTER/FLYER DELIVERY
We produce a 8.5 x 11 inch flyer each month promoting the next month's concert. Distributors may pick up supplies at the previous month's concert. You may attend the concert free.

We have several delivery areas where flyers are distributed. Distribution points are typically businesses with bulletin boards or that allow posting in front windows or other places. Distribution in the Colorado Springs area is limited primarily to music stores and western clothing stores.

We currently have need for a distributor for the Peyton and Falcon commercial areas.
We currently have need for a distributor for Colorado Springs  (primarily music stores.)

back to top
_____________________________________________________________

VOLUNTEER COORDINATOR
(this position is currently vacant and needs to be filled)
Recruits and provide guidance to volunteers.
Schedules and reassigns volunteers when necessary. Most volunteers coordinate among themselves to cover positions.
Assures all necessary positions are filled for each concert night.(see list of volunteers on our "Contact us" page https://buffalograssacoustic.org/contact-4.html).

contact Ron Lee 719-359-7483 ron.lee@buffalograssacoustic.org for info

back to top
_____________________________________________________________

STAGE LIGHTING DIRECTOR
and potential stage/props director
(this position is currently maintained temporarily and needs to be filled)
The lighting director needs to understand the principles of DMX lighting control. This can be accomplished easily by reading on the internet and/or watching YouTube videos on the subject.

The lighting director will use a small portable console similar to an audio mixer board to light the stage in various colors, and operate a fixed white spotlight. These lights are controlled from the console through a wireless remote control system. Eight white LED PAR spotlights (part of the venue's lighting) have dimmers.

Physical duties include setting up a lightweight lighting bar with 4 LED COB lamp fixtures. This bar is powered by an AC power cord and controlled by remote control. It is typically set onstage to light up the backdrop. The small DMX controller is placed on a small table at the back of the room. The incandescent spot light is fixed mounted and does not require handling. It is controlled from the DMX controller through a fix mounted dimmer box via a wireless connection.

At the end of the night, the lighting director is responsible for removing the lightbar and associated power cords and the DMX controller and storing them on premises.

Our lighting system is in its infancy and we anticipate adding more components over time and funding permits. As lighting director you will be directly involved in planning.

contact Ron Lee 719-359-7483 ron.lee@buffalograssacoustic.org for info

back to top
_____________________________________________________________

EVENT CALENDAR COODINATOR
(this position is currently maintained temporarily and needs to be filled)
This person is responsible to updating various online event calendars with listings of Buffalo Grass Concerts.

There are several event calendars serving the Pike Peak Region. Some are independent calendars while others are provided by radio and television stations and local newspapers.

Your assignment is to go online and enter pictures, short performer profiles, dates and other information to these calendars.

contact Ron Lee 719-359-7483 ron.lee@buffalograssacoustic.org for info
 
back to top
_____________________________________________________________

MEMBERSHIP CLERK

There are two forms of membership: 1. Individual and 2. Family

  1. An individual membership provides membership benefits to that individual.
  2. A family membership provides membership benefits to family members of the member who live in he same household.
Other types of membership are Donor, Patron and Performer. See membership page for details.

When a guest chooses to join he/she fills out a small form that provides his name, email address and type (individual, family etc.) of membership. Information on amounts paid is also provided. This form is then forwarded to the membership clerk.

The membership clerk maintains membership records on a computer using Microsoft Access software.

The clerk copies information from the membership form to a similar computer form, enters the start date for the membership, or the renewal date if a renewal, and expiration date.

The membership clerk prints a list of members that includes expiration dates and provides the printout to the ticket seller prior to each concert. This printouit can either be emailed to the ticket seller or delivered in person.

The membership clerk monitors the expiration dates of members and sends a renewal reminder notice to those whose membership expires within the next 30 days.

Some memberships are received via an online payment system tied to our website. In the case of online memberships and renewals the membership clerk will receive an automatically generated email detailing the membership transaction. The membership clerk will enter this information in a similar manner as stated earlier using Microsoft Access software.

The membership clerk is not required to handle money. Money for new/renewed memberships at a concert are received by the ticket seller along with the forms. The ticket seller will forward the forms to the membership clerk. Money from new online memberships and renewals is automatically placed in an online account and can be retrieved by the treasurer or president of BGAS.

Buffalo Grass Country Concerts
Great Music for the Whole Family
presented by the Buffalo Grass Acoustic Society
15504 Bradshaw Road - Peyton, Colorado 80831
Free Acoustic Jams
Held 5:30pm on concert nights

Our sponsors: